9 simple, non-overwhelming organization apps everyone should use
“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.”
– Paul J. Meyer
Whether it’s having better time management skills, checking off a list of things to do or having better work-life balance, everything comes from being more productive. And we all know what’s the key to productivity – Being organized. Juggling between work, friends and relationships isn’t easy. Gone are the days when writing a simple to-do list on a piece of paper or sticking sticky notes for important tasks was enough. Here’s where organization apps come in.
Just like any other thing, technology can help you in increasing your productivity, managing your time better and maintaining the highest level of efficiency. Honestly, we’ve all been in a situation where we downloaded organization apps, used them for a day or two, but never opened them again thereafter. But that’s majorly because some of these apps can be really overwhelming.
Here are 9 best life organization apps that you’d want to keep using all your life. You can use these apps for organizing anything – work, personal life and anything in between.
1. Google Calendar
This is truly the best work and life organization app that you can use to manage your time. The in-built, official calendar for Android devices, Google Calendar is widely used by individuals and organizations across the world.
With time, Google Calendar has updated its calendar with some advanced features. The app has a clean, easy-to-use interface and let’s you see your schedule in daily, weekly and monthly views.
One of the best things about Google Calendar is that toggle between the three views is seamless. Gmail-loyal individuals will totally enjoy this app, as it can automatically sync events – like hotel reservations, flight details, etc. – from their email.
You can also use Google Calendar to set reminders. It also allows you to schedule recurring events. The app also reminds you about your meetings in advance.
Google Calendar app is absolutely free to use.
Formerly known as Read It Later, Pocket is an app that helps you organize articles, videos and other content you want to read later. Pocket is an amazing offline reading app that lets you save articles, pictures and videos and view them when you have the time to do so.
The app allows you to categorize your content into labels that you can create yourself. Pocket is available as an Android and iOS app as well as a Chrome extension for desktops and laptops.
The best part about this organization app is that you can also “save via email” by simply
emailing the links you want to save to email@example.com.
If your wallet or purse is overflowing with visiting cards and business cards, and you want all your card contacts in one place, CamCard is the best organization app for you. Using CamCard, you can seamlessly save all your contacts – professional and personal.
You won’t ever need to hold onto paper cards once you download this app. All you need to do is scan the card and CamCard will take care of it. So easy, so useful.
The app automatically organizes the name, contact number, email address, address and any other relevant information in one place. Moreover, it will also add it to your phone’s contact list.
Remember being in a meeting or brainstorming session, when you had to have to listen closely while having so many ideas, so much to say and so many questions to ask, all at once? Otter Voice Notes is an organization app you need for such scenarios.
Otter is a transcription app using which you can focus on the meeting, the conversation and the brainstorming session and let the app worry about making notes.
Speak into your smartphone’s microphone to make notes and add things you need to get done. With Otter voice notes, you can also edit the transcripts generated to fix any errors. Additionally, the transcripts can also be exported from text to other apps.
Franz is one of the best organization apps that centralizes all your social media instant message channels. The social media platforms it supports includes messages from Facebook, WhatsApp, Telegram, Skype, Gmail, LinkedIn, Twitter, Slack, Discord and many more apps.
The app has made managing messaging, communication and notification much easier. The app is available for Windows, Linux and Mac. Just sign into Franz on whichever device you want and all your messages across multiple apps will sync up.
Once the pandemic situation gets better, hopefully we all will be able to start making travel plans again. When we do so, we are surely going to need an organization app like Triplt. This app helps you keep track of all your flight confirmations, hotel reservations, car rentals and activities.
TripIt can also automatically sync with your trip-related emails and prepare a master itinerary for you. You can also forward all your trip-related details to TripIt and you’ll have it all in one place. You will be able to view this itinerary from any device, also when you’re offline.
So, years ago, when you’re reminiscing about your amazing trip but aren’t able to remember where you had that scrumptious meal, TripIt will help you recall.
Your group travel is also taken care of by TripIt for Teams, which seamlessly streamlines travel plans of social groups or for business.
Any.do is a “part to-do list and part calendar” app that has numerous organization and productivity features. Any.do also allows you to sync up your life with thousands of other apps. It runs on a freemium basis.
The free version of Any.do gives you access to the basic features while the paid version unlocks all of its magical features. Additionally, you can also share the lists you’ve created with others and assign tasks to others.
The Any.do has sync capabilities between web, mobile and desktop platforms, so that you are able to update your lists as and when need arises. The voice feature of this organization app allows you to add items by simply speaking.
Trello is one of the best life and work organization apps trusted by some of the most successful people and organizations. Trello has a customizable digital dashboard that helps you in organizing your to-do-lists, check off your tasks and make notes.
Trello’s drag-and-drop interface allows you to easily manage all your tasks and understand your progress. Trello Boards let you organize all your information and Trello Cards allow you to track the finer details.
From notes to tasks, thoughts to pictures, everything is covered. You can share these thoughts and tasks with other users. Trello also allows you to make new cards, assign tasks and add comments. Trello is also used as a project management tool as it allows Kanban-style tracking of progress.
9. Google Drive
Google Drive is a multifunctional platform that can be used for cloud storage, sharing files and remote collaboration. With Drive, you can stay updated and in sync with whom you are collaborating.
Using this highly efficient organization app, individuals and teams can create documents, spreadsheets, presentations, drawings and much more. The files can be stored in Drive and accessed on any device.
Drive also allows you to share and access files via a URL link using which collaborators can work on the file in real-time. Moreover, depending upon the situation, you can decide if you want to share ‘view’ or ‘edit’ links with them.
Conclusion – Best Organization Apps
In 2019, the market size of the global productivity management software was at US$45.81 billion. From 2020 to 2027, the market is expected to grow at a CAGR of 13.4% . Increased cloud adoption in business processes, advancements in Machine Learning (ML) and Artificial Intelligence (AI) have been the major driving factors in the growth of productivity and organization apps.
The right organization apps can help you manage your calendar and plan your day in the most efficient manner. These apps don’t just help you plan your day but help you stay disciplined and achieve your goals faster.
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 Grand View Research (2020) “Productivity Management Software Market Size, Share & Trends Analysis Report By Solution (Content Management & Collaboration, AI & Predictive Analytics), By Deployment, By Enterprise, By Region, And Segment Forecasts, 2020 – 2027” [Online] Available from: https://www.grandviewresearch.com/industry-analysis/productivity-management-software-market [Accessed June 2021]